SummerFest '06 Budget

Web Financial Report 8/20/06

From 2006 WCTA bank statements &itemized budget reports

Income

$220 Concert donations 2005

$ 90 Advance ticket sales 1^st Q 2005-2006

$100 donation direct payment to Kerri Vaughn

SummerFest Bank Deposits

$2300 February 2006 (FLAGS grant)

$7003.61 April through July 2006

Total Income for Concert and SummerFest 2006 $9713.61

Withdrawals

$1000 February 2005

$250 August 2005

$8876.10 April through July 2006

$53.84 August 1, 2006

Total Debit for Concert and SummerFest 2006 $10179.94

Deficit paid by Web $ 412.49

[Remember $1187.75 was subtracted by the Smith from box office ticket sales to cover their bill, and was not processed through our account. That figure is both an income and an expense not reflected in the bank accounts. It is reflected in the concert break out below, but is itemized.]

Beginning Balance April 1, 2006: $2724.63 checking $2462.02 savings

Ending Balance July 31, 2006: $ 852.14 checking 6.20 savings

Current Bank Balance August 9, 2006 $798.30 checking $6.20 savings

The usual quarterly chart form is time consuming to prepare. We believe we have a volunteer to catch us up on posting the charts and will present those as they are ready. Dorothy and Eric

SummerFest Budget 2006

Expenses

Item	Budgeted am’t	Expediture	Breakdown	Notes
Publicity and Postage	600 Concert 200 Festival	$60[i] $78[ii] $139.58[iii] $70[iv] 213.12[v] 76[vi] 204.50[vii] 20[viii]	Concert pr Concert/festival Concert/festival Concert Concert Concert Concert concert	Total $861.20
Rentals:	$2900 total			Total $2383
	500	600[ix]	portapotties
	400	388[x]	Tent
	700	250[xi] 250[xii] 200[xiii] 100[xiv] 100[xv]	The Smith
	1000	600[xvi] 45[xvii] 150[xviii]	Lights & Sound
	300	300	Piano
Contracts	$175 5500	175[xix] 1000[xx] 4500[xxi] 200[xxii] 200[xxiii] 18.71[xxiv] 15.05[xxv]	Merry Mischief Shenandoahs Terry Brittney Fees related to Smith Box Office contract	Total $6208
printing	0	130[xxvi] 100[xxvii]	Programs concert Programs and festival materials	Total $230
Workshop presenters	$500	$100[xxviii]	Kerri	Total $100
Food purchases	$1500			Total $533.84
		0	Caterer?
		317.02[xxix] 15.06[xxx]	BJ’s**
		0	BBM***
		0	Graces
		13.16[xxxi]	Aldi’s***
		41.23[xxxii]	~~Freihoffers~~ Ellynore
		126.80[xxxiii]	Sauder’s
		20.87[xxxiv]	Wegman’s
Workshop supplies	$100			Total $214.97
		53.84[xxxv]	Mural supplies
		161.13[xxxvi]	Wood
Set up supplies	$300	42.65[xxxvii] 8.94[xxxviii]	Torches Ice cream scoops	Total $282.14
		159.78[xxxix]	Tables-BJ’s
		46.20[xl] 2.79	Cooler & ice BJ’s
		21.78[xli]	Block ice
Free and reduced price tickets Discounts and WB camping	$2000 $500	$270 $330 $1328	Concert outreach Concert Courtesy Adults/teens	Total $525 Total $1328
Total	$14, 775			$12,665.11

Income 2006

Item	Projected	Actual	Breakdown	Notes
FLAGS Grant	$2300	$2300		2300
Concert ticket Sales	$19,000	$1545.00 $758.50	The Smith Web Sales + 7.50WB	103 sold Net rec’d fr Smith $366.25 51 tickets sold 33 free tickets[xlii]
Festival Registration For 75 people	$5250	$2312	36 adults and teens paid 13 adults 1 day 4 adults weekend	2313
Auction	$1000	$736.75	WB 359.25	736.75
Raffles	$300	92		92
Program ads	$75	$18		18
Donations	$500	$12[xliii] $90[xliv] $100[xlv]		202
Store sales	50	$91.27		91.27
Total income	$28,475			$8055.02
***************	**********	*******	**********	*********
inkind		512[xlvi] $100[xlvii] $45[xlviii] $26[xlix]		Total donations $638
Donated time	labor	$2515		$4515
	admin	$2000
Auction items	sold	$1324.90	Auction income $736.75 & 359.25 WB	Donated items total $2054.90
Raffle items	Raffled off	$730	Raffle income $92
Total SummerFest 2006 inkind				$5153

[i]—Table at Holistic Health Fair ck # 1038

[ii] Postage-direct mail ck # 1040

[iii] PagaNet Inc. Advertising If Journal ck #1041

[iv] Wayuga News posters for the Concert ck #1043

[v] Radio Group ads and interview Geneva stations ck #1045

[vi] Wayuga News Concert ads in the Shopper ck #1046

[vii] FingerLakes Times ad Concert ck # 1047

[viii] Pegqua CD’s and postage for interpreters ck # 1049

[ix] Susie’s Porta Potties ck 1059

[x] Geneva Awning & Tent ck#1057

[xi] The Smith down payment ck 1028

[xii] The Smith bal. rental deducted from ticket sales

[xiii] Production manager the Smith

[xiv] Clean up fee The Smith

[xv] Ticket production the Smith

[xvi] Harrison Audio & Stage ck # 1058

[xvii] The Smith (headset)

[xviii] Stage Lighting The Smith

[xix] Merry Mischief Concert Ck # 1055

[xx] Shenandoah down payment

[xxi] Shenandoah ck # 1052

[xxii] Terry, ALS interpreter Concert ck # 1053

[xxiii] Brittny ALS interpreter Concert ck # 1054

[xxiv] Internet service charge The Smith

[xxv] Internet tick charge The Smith

[xxvi] Programs printed Wayuga Press Ck 1048

[xxvii] Festival programs and matierials printed at the Web 1 cartridge $100

paid by Merlin reimburse ck #1060

[xxviii] Kerri opening dance workshop paid for by Dorothy Abrams inkind donation

[xxix] Paid by Merlin reimbursed ck 1060

[xxx] Paid by Merlin reimbursed ck 1060

[xxxi] Paid by Merlin reimbursed ck 1060

[xxxii] Ellynore bread purchases Festival ck #1050

[xxxiii] Paid by Merlin reimbursed ck 1060

[xxxiv] Artist’s amenities by contract cash to Pegqua from Merlin reimbursed ck #1060

[xxxv]Waterlily Brushes and canvas for the mural

[xxxvi] Kallindra drum supplies kids workshop #1056

[xxxvii] M’Lyssa tiki torches etc. ck 1051

[xxxviii] Walmart paid by Merlin reimbursed ck 1060

[xxxix] Paid by Merlin reimbursed ck 1060

[xl] Paid by Merlin reimbursed ck 1060

[xli] Happy Ice Merlin paid cash reimbursed ck#1060

[xlii] 35 free tickets: 16 for free and reduced price commitment, 2 raffle, 12 promotion to radio station, 23 organizational commitments (Smith, Merry Mischief, Shenandoahs, FLAGS, interpreters) $525 value

[xliii] Donation Ric from vendor sales

[xliv] Donation Sage Walker healings

[xlv] Anemone for payment of Kerri

[xlvi] The Smith Contributions (no charge for specific services)

[xlvii] Anemone for payment of Kerri

[xlviii] Anemone pizza Party for festival prep workers

[xlix] Anemone food for festival prep workers

Break out of Concert Costs Separately

Item	Budgeted am’t	Expediture	Breakdown	Notes
Publicity and Postage	600 Concert 200 Festival	$60 $78 $139.58 $70 213.12 76 204.50 20	Concert pr Concert/festival Concert/festival Concert Concert Concert Concert concert	Total $861.20
Rentals:	$2900 total			Total $1995
	700	250 250 200 100 100	The Smith
	1000	600 45 150	Lights & Sound
	300	300	Piano
Contracts	$175 5500	175 1000 4500 200 200 18.71 15.05	Merry Mischief The Shenandoahs Terry Brittney Fees related to Smith Box Office contract	Total $6208
printing	0	130	Programs concert	Total $130
Food Purchases				Total 20.87
		20.87	Wegman’s For artist amenities
Free and reduced price tickets	$2000	$270 $330	Concert outreach Concert Courtesy	Total $525
Total	$14, 775			$9740.07

SummerFest Concert Income 2006

Item	Projected	Actual	Breakdown	Notes
FLAGS Grant	$2300	$2300
Concert ticket Sales	$19,000	$1545.00 $758.50	The Smith Web Sales + 7.50WB	103 sold Net rec’d fr Smith $366.25 51 tickets sold 33 free tickets[xlix]
Donations	$500	220	Donations from 2005
Program ads	$75	$18
Total income	$28,475	4841.50
***************	**********	*******	**********	*********

Concert Income 4841.50

Concert Expenses 9740.07

Deficit funded by the Web $4898.57